Short Term Training

DESCRIPTION

Short-term training is a training activity that can be completed within a period of no more than sixty days. This activity is recommended for participants who need to learn or enhance skills needed to realize their employment goals. In addition to short-term training programs, GED, High School Diploma, ESL, and basic reading and math classes may also be included in the employment plan. The Case Manager or the Employment Development Team may recommend a referral to this component.

Short-term training includes, but is not limited to, the following classes specifically designed for GROW participants:

KEY POINTS
  • A short-term training assignment must correspond with the employment goals outlined in the participant's employment plan.
  • Participants must be referred only to short-term training programs that can be completed within their time limits.
  • As opposed to traditional long-term education programs advancing growth and development, short-term training programs are geared for adults. They provide both soft and hard skills which can be quickly applied on the job.
  • While hard skills are trade/occupation related (e.g., apprenticeship programs), soft skills include work behaviors and interpersonal relations.
  • After enrollment is verified, work-related expenses can be authorized.
  • For short-term training participants who are participating in any other GROW activities, including part-time employment and/or supportive services, the combined activities cannot exceed 20 hours.
  • Participants must inform their Case Manager of any problems that may prevent them from participating in any activity within three work days of signing the ABP 1463, Welfare-To-Work Plan Activity Assignment.
  • There is also a 30-day grace period after a post-assessment activity begins for the participant to request a change in the selected provider. This change will be evaluated by the Case Manager. These changes may occur only once during each activity.
  • The participant's attendance and progress is verified every 30 days with the ABP 1469, Progress Report, which is issued via computer. If the participant is attending but not progressing, a reassignment to ICM may be appropriate.


NOTE: Other documentation may be accepted, if the provider refuses to complete the ABP 1469 (e.g., report cards, school documents with grades, etc.). If the participant has no documentation and there is no conflicting evidence, a PA 853, Affidavit, may be accepted.

  • Upon completion of a short-term training program, the participant is considered job-ready for an entry-level position and can be assigned to ICM.
  • The participant's attendance/completion is tracked/entered on the GROW system.

    • For participants who complete short-term training, the GROW system will automatically schedule the participant for an appointment with the Case Manager to discuss the next activity.
Participants who fail to participate in this component or do not complete it , will automatically be placed in noncompliance and a pretermination hearing will be scheduled by the system.

CASE MANAGER DUTIES

  • Discuss employment plan and short-term training activity with the participant, motivating and encouraging the participant to attend, participate and complete the program.
  • Participants may be assigned to one of the short-term training programs offered by LACOE such as Security Officer, Fork Lift Operator, Hospitality, etc. or,
  • Using the Provider Inventory on the GROW system:

    • Refer the participant to an appropriate short-term training provider.
    • Assign concurrent activity if recommended in the employment plan.

  • Assign a participant only to an activity that will not exceed his/her remaining time on aid.
  • Make appropriate supportive services referrals, if any barriers to employment are identified.
  • Explain and have the participant sign the ABP 1463, Welfare-to-Work Plan Activity Assignment.
  • Provide participant with the ABP 1468, Two-Way Referral Gram, and request verification of enrollment within 10 days after the expected start date.
  • Update GROW component assignment screen.
  • Authorize work-related expenses, including transportation, for the expected duration of the activity.
  • Complete/Update ABP 821, GROW Case Manager Checklist.

    NOTE: Transportation is to be issued in advance of the activity; other work-related expenses, such as books/supplies/fees, are issued after enrollment is verified.

  • Review the participant's progress via the ABP 1469, Progress Report generated by GROW to the participant, every 30 days.
If the participant dropped out or is not progressing satisfactorily, the GROW system will automatically initiate noncompliance.

RESULTS

Upon assignment to short-term training, the outcomes should be:

  • The participant was motivated to attend and complete the assigned program.
  • The participant and Case Manager signed the ABP 1463.
  • Any recommended concurrent activity/ supportive services referrals were made.
  • The component assignment screen was completed on the GROW system.
  • Transportation was authorized, in advance, for the duration of the activity.
  • Work-related expenses were authorized.
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